Situation:
1. Governments are looking for ideas to save money.
2. Government must maintain adequate services to fulfill their duties while cutting costs.
3. Governments currently require a lot of paper to function: it costs money to print, distribute and store paper. It costs more money to buy or lease printers/copiers that are often underutilized.
Solution:
1. AXIAR Green, Paper Saving Software, reduces the cost of paper-based processes without drastically changing how processes function.
2. AXIAR can be installed for free and paid for by the savings it creates.
3. AXIAR is in use at the US Social Security Administration, the US Marine Corps, New York and Texas state government offices, California’s Orange County Department of Education, the City of Juneau and many more Federal, state and local governments.
4. All you need to do is send your government representatives to www.PaperSavingSoftware.com or ask them to call 203.966.0661 to learen more. Now is a good time.
5. You need to ask your government: why aren’t you saving money with AXIAR Green, Paper Saving Software?
Wednesday, December 8, 2010
The Government Paperwork Landscape
Monday, December 6, 2010
A Common Refrain
We talk to a lot of IT personnel here at LBM Systems, and a common refrain we hear is: “We think we probably have more printers/copiers than we need”. We see it all the time: if you think you have too many printers, you probably do. If you think you are spending too much on ink and toner, you probably are. If you think users are using printers and copiers for non-business purposes, they probably are. But “probably” is not a good baseline for decision making. Good organizations need data to make decisions.
Trust your instincts to get started on improving your business. AXIAR Green tracks printing behavior and device usage statistics to enable you to analyze printer use and user activity. This data can be analyzed with reporting tools (we use Crystal Reports in our system). You can then make changes to device accessibility and user options to save paper.
Many of our customers start the paper saving process by eliminating unnecessary printers and copiers after collecting metrics to determine if they are underutilized. It’s that simple: use AXIAR Green, paper saving software, to collect data, analyze the data, make a decision and save money. Contact us and let’s start talking.
Trust your instincts to get started on improving your business. AXIAR Green tracks printing behavior and device usage statistics to enable you to analyze printer use and user activity. This data can be analyzed with reporting tools (we use Crystal Reports in our system). You can then make changes to device accessibility and user options to save paper.
Many of our customers start the paper saving process by eliminating unnecessary printers and copiers after collecting metrics to determine if they are underutilized. It’s that simple: use AXIAR Green, paper saving software, to collect data, analyze the data, make a decision and save money. Contact us and let’s start talking.
Thursday, December 2, 2010
AXIAR Enhances Mail Performance
AXIAR, LBM Systems' paper saving and output management software, now processes and routes batch document outputs for mail-machine sorting and stuffing.
By using AXIAR's server-based capabilities to add Optical Mark Recognition (OMR) characters to batch outputs, customers do not need device-resident fonts or device-mounted computers to prep legacy documents for mail sorting. This delivers faster printing times and fewer 'handoffs' between the applications creating documents and the devices used for printing and mailing. AXIAR formats, routes and tracks print processes to ensure the fidelity and verify the completion of business-critical print runs.
Contact us for more information about how we can reduce printing/mailing costs, improve document-based business processes and reduce your paper-use footprint. Based on our successful implementations, we are confident our mail enhancement software will save you money and improve your business.
By using AXIAR's server-based capabilities to add Optical Mark Recognition (OMR) characters to batch outputs, customers do not need device-resident fonts or device-mounted computers to prep legacy documents for mail sorting. This delivers faster printing times and fewer 'handoffs' between the applications creating documents and the devices used for printing and mailing. AXIAR formats, routes and tracks print processes to ensure the fidelity and verify the completion of business-critical print runs.
Contact us for more information about how we can reduce printing/mailing costs, improve document-based business processes and reduce your paper-use footprint. Based on our successful implementations, we are confident our mail enhancement software will save you money and improve your business.
Thursday, November 4, 2010
Addicted to Paper
Years ago, in our first Paper Saving Software video, we talked about breaking corporate America’s addiction to paper use. We’ve seen some great progress, but we can do better. AXIAR Green, Paper Saving Software, helps organizations recognize and address problem printing. Too many office environments allow unrestricted printer/copier implementations, and without strong IT/facilities personnel, the problem grows.
Paper Saving Software allows CFOs, CIOs and other personnel to quantify printer use and implement paper saving processes that improve business outcomes. Rather than just shaving costs by buying cheaper toner or rightsizing fleets (perfectly good ideas, by the way, but these are not solutions to paper addiction!), Paper Saving Software actually empowers decision makers to address problems with powerful reporting tools.
After the reporting process, Paper Saving Software delivers a variety of capabilities that limit paper and toner use and improve document delivery. You can see the dollar value each time our Paper Saving Software is used, helping all personnel appreciate the importance of healthy printing.
Being addicted to paper is not uncommon, but it takes the right personnel with real decision-making capabilities to tackle the issue. The question to you is: are you willing to accept the addiction, or are you ready to improve your organization? Contact us, we can help.
Paper Saving Software allows CFOs, CIOs and other personnel to quantify printer use and implement paper saving processes that improve business outcomes. Rather than just shaving costs by buying cheaper toner or rightsizing fleets (perfectly good ideas, by the way, but these are not solutions to paper addiction!), Paper Saving Software actually empowers decision makers to address problems with powerful reporting tools.
After the reporting process, Paper Saving Software delivers a variety of capabilities that limit paper and toner use and improve document delivery. You can see the dollar value each time our Paper Saving Software is used, helping all personnel appreciate the importance of healthy printing.
Being addicted to paper is not uncommon, but it takes the right personnel with real decision-making capabilities to tackle the issue. The question to you is: are you willing to accept the addiction, or are you ready to improve your organization? Contact us, we can help.
Monday, September 20, 2010
Smart Government at Work - Orange County, CA
Smart governments understand that AXIAR Green, Paper Saving Software, saves money and reduces resource use without sacrificing services. California's Orange County Department of Education is one such smart government.
Is your government smart enough to use AXIAR Green, Paper Saving Software? Send your representatives this story and give them a chance to be part of the smart government community.
OCDE highlights (full Press Release below):
- Automatically generating and routing digital documents (PDFs) with Paper Saving Software, which eliminates hundreds of thousands of pages of printed output and the costs associated with printing, distributing, storing and disposing of paper
- Eliminating dedicated and costly printer-resident forms hardware (DIMMs)with Paper Saving Software
- Managing a fleet of over 1,000 printers using AXIAR's intelligent print management capabilities, which enables IT personnel to troubleshoot print problems and dynamically deploy printer assets based on variable printing needs
PRESS RELEASE
For Immediate Release
CONTACT: Mr. Andrew Wellman (203) 966-0661 awellman@LBMsys.com
Smart Government at Work
NEW CANAAN, Connecticut (September 20, 2010) - In an initiative to reduce costs, reduce waste and improve efficiency, the Orange County Department of Education (OCDE) in California selected AXIAR software from LBM Systems to address outdated and inefficient printer- and paper-based business processes. Using AXIAR saves OCDE money by reducing toner, paper and printer costs and delivers green/sustainable benefits by reducing the amount of paper consumed.
OCDE's IT Mission Statement states: "Leverage technology to simplify, enhance, and provide innovative business and educational solutions. Our commitment is to provide creative and collaborative ideas by implementing and incorporating technology with our customers." The entire OCDE IT team is to be commended for effectively assessing their business practices and for their cost-saving efforts without sacrificing services. OCDE uses AXIAR to simplify, enhance and deliver innovative business solutions to save money and improve the 'business' of educating Orange County students. Several capabilities of AXIAR are used to benefit the OCDE and improve print processes:
Eliminating device-resident printing bottlenecks (DIMMs): prior to AXIAR, digital forms were stored on hardware-installed DIMMs on individual printers which led to costly replacements and time delays when DIMMs and/or printers broke. With AXIAR, forms are stored on network servers and any printer on the network can be used without special hardware requirements. This eliminates the cost of DIMMs and enables the OCDE to flexibly deploy printing assets based on printing needs. By eliminating the need for DIMMs on over 120 printers, OCDE avoids the need to purchase DIMMs.
Automatically converting documents to PDF: OCDE uses LBM software to automatically convert large print jobs to PDF for digital transmission and storage. Since the conversions occur on servers rather than desktops, the need to license and maintain individual PDF conversion tools is eliminated. The output created is fully keyword-searchable, so the time spent manually scanning documents for information is eliminated. By converting 900,000 pages of output per year to PDF rather than printing immediately (900,000 pages equals 1,800 reams of paper, or over 8,000 pounds of paper), OCDE is generating significant cost-savings by reducing toner and paper consumption - about $15,000 in paper/toner savings in report use alone. The green benefits of reduced paper/printer use include energy savings (fewer printers running), shipping reduction (fossil fuels used in delivery reduced), fewer packaging materials consumed (used to ship paper and toner supplies), heat/humidity controlled storage (paper must be kept in appropriate conditions to avoid spoilage) and recycling/disposal costs (fossil fuels used to cart recycled/disposed paper).
Digitally distributing documents: After converting batch documents to PDF, the output can be routed digitally with AXIAR. This eliminates the cost of collecting, mailing and/or internally delivering paper output, which saves money while accelerating the flow of information. By routing the 900,000 PDF pages of output digitally rather than distributing paper-based documents, OCDE is saving transportation, mailing and distribution costs every year. This adds up to annual savings in consumable costs alone, plus the additional benefits of faster information delivery, fewer print jobs misplaced/lost and no need to recycle, shred or throw out boxes of used paper.
Ensuring print job delivery: Finally, for jobs that do require printing, AXIAR's advanced print queue management features enable ensured delivery of print jobs. This eliminates "lost" print jobs and redundant printing, saving OCDE personnel time (IT staff no longer has to troubleshoot lost print jobs) and money (redundant printing that occurs upon print errors is reduced/eliminated). Across the OCDE's network of over 1,000 printers, eliminating lost/redundant printing saves thousands of pieces of paper from going to waste, reduces wasted toner use and frees up valuable IT personnel from costly print-job troubleshooting.
Taxpayers, students and OCDE employees all benefit from their efforts to minimize spending while providing top quality education - just another example of smart government at work.
# # #
Is your government smart enough to use AXIAR Green, Paper Saving Software? Send your representatives this story and give them a chance to be part of the smart government community.
OCDE highlights (full Press Release below):
- Automatically generating and routing digital documents (PDFs) with Paper Saving Software, which eliminates hundreds of thousands of pages of printed output and the costs associated with printing, distributing, storing and disposing of paper
- Eliminating dedicated and costly printer-resident forms hardware (DIMMs)with Paper Saving Software
- Managing a fleet of over 1,000 printers using AXIAR's intelligent print management capabilities, which enables IT personnel to troubleshoot print problems and dynamically deploy printer assets based on variable printing needs
PRESS RELEASE
For Immediate Release
CONTACT: Mr. Andrew Wellman (203) 966-0661 awellman@LBMsys.com
Smart Government at Work
NEW CANAAN, Connecticut (September 20, 2010) - In an initiative to reduce costs, reduce waste and improve efficiency, the Orange County Department of Education (OCDE) in California selected AXIAR software from LBM Systems to address outdated and inefficient printer- and paper-based business processes. Using AXIAR saves OCDE money by reducing toner, paper and printer costs and delivers green/sustainable benefits by reducing the amount of paper consumed.
OCDE's IT Mission Statement states: "Leverage technology to simplify, enhance, and provide innovative business and educational solutions. Our commitment is to provide creative and collaborative ideas by implementing and incorporating technology with our customers." The entire OCDE IT team is to be commended for effectively assessing their business practices and for their cost-saving efforts without sacrificing services. OCDE uses AXIAR to simplify, enhance and deliver innovative business solutions to save money and improve the 'business' of educating Orange County students. Several capabilities of AXIAR are used to benefit the OCDE and improve print processes:
Eliminating device-resident printing bottlenecks (DIMMs): prior to AXIAR, digital forms were stored on hardware-installed DIMMs on individual printers which led to costly replacements and time delays when DIMMs and/or printers broke. With AXIAR, forms are stored on network servers and any printer on the network can be used without special hardware requirements. This eliminates the cost of DIMMs and enables the OCDE to flexibly deploy printing assets based on printing needs. By eliminating the need for DIMMs on over 120 printers, OCDE avoids the need to purchase DIMMs.
Automatically converting documents to PDF: OCDE uses LBM software to automatically convert large print jobs to PDF for digital transmission and storage. Since the conversions occur on servers rather than desktops, the need to license and maintain individual PDF conversion tools is eliminated. The output created is fully keyword-searchable, so the time spent manually scanning documents for information is eliminated. By converting 900,000 pages of output per year to PDF rather than printing immediately (900,000 pages equals 1,800 reams of paper, or over 8,000 pounds of paper), OCDE is generating significant cost-savings by reducing toner and paper consumption - about $15,000 in paper/toner savings in report use alone. The green benefits of reduced paper/printer use include energy savings (fewer printers running), shipping reduction (fossil fuels used in delivery reduced), fewer packaging materials consumed (used to ship paper and toner supplies), heat/humidity controlled storage (paper must be kept in appropriate conditions to avoid spoilage) and recycling/disposal costs (fossil fuels used to cart recycled/disposed paper).
Digitally distributing documents: After converting batch documents to PDF, the output can be routed digitally with AXIAR. This eliminates the cost of collecting, mailing and/or internally delivering paper output, which saves money while accelerating the flow of information. By routing the 900,000 PDF pages of output digitally rather than distributing paper-based documents, OCDE is saving transportation, mailing and distribution costs every year. This adds up to annual savings in consumable costs alone, plus the additional benefits of faster information delivery, fewer print jobs misplaced/lost and no need to recycle, shred or throw out boxes of used paper.
Ensuring print job delivery: Finally, for jobs that do require printing, AXIAR's advanced print queue management features enable ensured delivery of print jobs. This eliminates "lost" print jobs and redundant printing, saving OCDE personnel time (IT staff no longer has to troubleshoot lost print jobs) and money (redundant printing that occurs upon print errors is reduced/eliminated). Across the OCDE's network of over 1,000 printers, eliminating lost/redundant printing saves thousands of pieces of paper from going to waste, reduces wasted toner use and frees up valuable IT personnel from costly print-job troubleshooting.
Taxpayers, students and OCDE employees all benefit from their efforts to minimize spending while providing top quality education - just another example of smart government at work.
# # #
Monday, August 30, 2010
Problem Printing
A study put out by Loudhouse on behalf of Kyocera (details here) shows us how Paper Saving Software can benefit any organization. Highlights from the study and how Paper Saving Software addresses the issues are:
“Of the 10,000 or so pages printed per employee per year, as many as 6,800 of those sheets are thrown away or recycled.”
I do not know of any organizations that would tolerate up to 68% of their resources being wasted. Paper Saving Software has many different features to reduce printing waste.
“70 percent of IT managers surveyed said that their companies could do a better job encouraging workers to print smarter, largely through employee education about the cost benefits of more efficient printing”
AXIAR Green includes print metrics collection and reporting tools. The first step in many of our implementations is to measure printing behavior and then analyze the information we have captured (sample Report screen shots here).
“The average IT department spends one-third of its time on dealing with office printing, and nearly one-quarter of respondents say they spend 50 to 100 percent of their time on printing”
AXIAR Green is a complete print queue management and printing decision-making tool. IT staff can manage printers and print queues remotely with our software and automatically redirect print jobs to most-available, least cost printer. Users get an email or message telling them where printing occurred. Print usage is tracked and metrics are collected to ensure proper use of print resources.
“About 40 percent said they are getting more executive support in putting green printing on the IT agenda, incorporating environmental policies into the network, and encouraging workers to print less”
Paper Saving Software can automatically apply print-reduction processes and measure results. We have a calculator that shows savings in both dollar terms and environmental terms (click here to see sample environmental results).
We can help IT and management lower costs and increase efficiencies without requiring the purchase of new printers. We can implement basic paper saving and print management software features in a matter of minutes. Contact us to learn how to get started today.
“Of the 10,000 or so pages printed per employee per year, as many as 6,800 of those sheets are thrown away or recycled.”
I do not know of any organizations that would tolerate up to 68% of their resources being wasted. Paper Saving Software has many different features to reduce printing waste.
“70 percent of IT managers surveyed said that their companies could do a better job encouraging workers to print smarter, largely through employee education about the cost benefits of more efficient printing”
AXIAR Green includes print metrics collection and reporting tools. The first step in many of our implementations is to measure printing behavior and then analyze the information we have captured (sample Report screen shots here).
“The average IT department spends one-third of its time on dealing with office printing, and nearly one-quarter of respondents say they spend 50 to 100 percent of their time on printing”
AXIAR Green is a complete print queue management and printing decision-making tool. IT staff can manage printers and print queues remotely with our software and automatically redirect print jobs to most-available, least cost printer. Users get an email or message telling them where printing occurred. Print usage is tracked and metrics are collected to ensure proper use of print resources.
“About 40 percent
Paper Saving Software can automatically apply print-reduction processes and measure results. We have a calculator that shows savings in both dollar terms and environmental terms (click here to see sample environmental results).
We can help IT and management lower costs and increase efficiencies without requiring the purchase of new printers. We can implement basic paper saving and print management software features in a matter of minutes. Contact us to learn how to get started today.
Friday, July 30, 2010
Free Office Paper Use Assessment
If you are interested in reducing the cost of government without sacrificing services, please send this information to your elected representatives.
FREE OFFICE PAPER USE ASSESSMENT
New Canaan, Connecticut, July 29, 2010 - In their ongoing effort to help reduce waste and lower government spending without sacrificing services, LBM Systems is now offering a free Office Paper Use Assessment to qualified government organizations.
LBM Systems will work with Government purchasing and IT resources to:
1. Identify office paper use rates, associated costs, and paper overuse/abuse;
2. Track and measure office printing volumes; and
3. Identify areas of printing waste and/or printing/device overcapacity.
Based on the results of the Assessment, LBM then recommends both paper saving software steps and device optimization steps to reduce paper use, which delivers cost savings, green/sustainable office benefits and productivity improvements.
In a recently completed Assessment within a New York State government department in Albany, LBM's analysis identified 1) a significant overcapacity in printers, 2) no universally applied paper savings tactics, such as forced duplex printing or draft printing, or 3) any ability to prove compliance to any cost-cutting mandates being applied at the state level.
Unlike printer assessments that focus primarily on device/fleet optimization, an Office Paper Use Assessment targets printing processes and seeks to drive total paper use down by identifying and employing Paper Saving Software features to reduce print output. This delivers significant benefits in three areas:
1. Cost saving benefits (lower printer/copier costs, lower toner costs, lower paper costs, lower postage costs, lower electricity costs, lower waste removal/recycling costs);
2. Green/sustainable benefits (less paper consumed, less paper waste created, fewer print devices consuming electricity); and
3. Productivity benefits (lower IT expenses related to printer support, fewer helpdesk calls, fewer toner/printer maintenance calls, less time spent tracking lost print jobs, less time spent distributing printed output, etc.).
LBM's AXIAR Green, Paper Saving Software, is a product that reduces government paperwork and paper consumption without sacrificing services. LBM has been perfecting paper saving software and deploying paper savings strategies within local, state and federal government offices for the last twenty-five years. Best of all, they answer the phone, so you can talk to someone who shares your goals and understands how to help you see immediate benefits in today's office paper use milieu.
Give them a call at (203) 966-0661 and visit www.PaperSavingSoftware.com for more information or to learn more about reducing government expense and waste.
# # #
FREE OFFICE PAPER USE ASSESSMENT
New Canaan, Connecticut, July 29, 2010 - In their ongoing effort to help reduce waste and lower government spending without sacrificing services, LBM Systems is now offering a free Office Paper Use Assessment to qualified government organizations.
LBM Systems will work with Government purchasing and IT resources to:
1. Identify office paper use rates, associated costs, and paper overuse/abuse;
2. Track and measure office printing volumes; and
3. Identify areas of printing waste and/or printing/device overcapacity.
Based on the results of the Assessment, LBM then recommends both paper saving software steps and device optimization steps to reduce paper use, which delivers cost savings, green/sustainable office benefits and productivity improvements.
In a recently completed Assessment within a New York State government department in Albany, LBM's analysis identified 1) a significant overcapacity in printers, 2) no universally applied paper savings tactics, such as forced duplex printing or draft printing, or 3) any ability to prove compliance to any cost-cutting mandates being applied at the state level.
Unlike printer assessments that focus primarily on device/fleet optimization, an Office Paper Use Assessment targets printing processes and seeks to drive total paper use down by identifying and employing Paper Saving Software features to reduce print output. This delivers significant benefits in three areas:
1. Cost saving benefits (lower printer/copier costs, lower toner costs, lower paper costs, lower postage costs, lower electricity costs, lower waste removal/recycling costs);
2. Green/sustainable benefits (less paper consumed, less paper waste created, fewer print devices consuming electricity); and
3. Productivity benefits (lower IT expenses related to printer support, fewer helpdesk calls, fewer toner/printer maintenance calls, less time spent tracking lost print jobs, less time spent distributing printed output, etc.).
LBM's AXIAR Green, Paper Saving Software, is a product that reduces government paperwork and paper consumption without sacrificing services. LBM has been perfecting paper saving software and deploying paper savings strategies within local, state and federal government offices for the last twenty-five years. Best of all, they answer the phone, so you can talk to someone who shares your goals and understands how to help you see immediate benefits in today's office paper use milieu.
Give them a call at (203) 966-0661 and visit www.PaperSavingSoftware.com for more information or to learn more about reducing government expense and waste.
# # #
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